Your event - Our team - Meetings perfectly organized!

Are you planning an international scientific conference? An important project meeting? A website for a top-notch research symposium? Or do you need to find a charming hotel for your department’s next retreat? – We are here to help!

We will turn your conference, meeting, symposium, seminar or workshop into a successful, special and enjoyable experience! You can benefit from our special hotel rates, insight knowledge about fancy restaurants in 50 European cities, and our marketing expertise. If you think that your budget is too tight to hire professionals, let’s think about ways to finance your event together. You will be surprised what’s possible!

concentris is specialized in the management of EU-funded research projects. Effective project meetings are a vital aspect of a successful project. We know from experience that projects run best if the partners – or at least some of them – personally meet once or twice a year to discuss the current progress and next steps. Here you can also count on us because concentris brings in a team of professional event organisers who know how to organize meetings and conferences in compliance with the EC guidelines.

Our conference services in detail:


Invitation, registration handling and conference fees; attendee supplies (programme booklet, name badges etc.); follow-up (attendee feedback, presentation sharing etc.)

Room & Board

Venue and hotel search, price negotiations and booking; cost calculation and billing; organisation of catering; on-site support (technical and organisational)


Announcements and marketing (advertisements, flyers, posters, emails etc.); design and content management of event website; planning, shooting and production of event movie clip; Intranet KEYWAYS for file sharing, scheduling and task management


Call for submissions and collection of abstracts; agenda drafting and programme development; poster sessions and break-out sessions

Additional services for EU projects

Meeting minutes; respecting financial guidelines and rules of the European Commission; co-ordinator’s support with regard to compliance with decision- making rules according to the consortium agreement

Your benefits from concentris

  • Your meeting gets the right setting: You define the contents – we find a suitable hotel, a charming restaurant and the right local partners.
  • We take care of details which make you successful: You know the date – we know the best way to reach the hotel, the seating arrangements in the meeting room and the password for the internet.
  • More time and still very productive: You work at your institute until the last minute – we prepare everything according to your wishes in-situ.
  • Have a clear head for more important things: During the conference you give lectures and chair the scientific discussions – we take care of the minutes, the compliance with formal decision-making rules and your project partner’s lost suitcase!

Impressions and ideas

What our clients say
“Congratulations to you, Maggie and Andrea, for the perfect organization of the EMIF GA meeting in Budapest.”
“…thank's a lot - I really highly appreciate all your detailed preparation before the meeting and organisation/support during the meeting - it was perfect!”
“I would like to thank you again for the perfect organisation of our GA-Meeting last week in Copenhagen. It is really great if you can count on a team that takes care of everything. […] and I can focus on the WP updates and on the science. It's great to have concentris as project office in the StemBANCC project!”